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February 28, 2022 City Council Meeting Overview

council-overview-Seats_Blue-902x450The City Council held a meeting on Monday, February 28, 2022. The following is an overview of the meeting and votes of the City Council:

Approval of Meeting Agenda:
The City Council voted unanimously to add Executive Session to the meeting agenda citing RCW 42.30.110 (1)(i).

Ceremonies and Proclamations:
The City of Ocean Shores expressed their recognition and appreciation for the Community Emergency Response Team’s dedication and involvement to our city. We appreciate the incredible response to events that have happen within the City of Ocean Shores and throughout Grays Harbor County. Despite the challenges and obstacles, the city and various areas face, the team has met those obstacles with bravery, professionalism, and a well-designed plan. They have contributed to the emergent safety of residents during inclement weather, tsunami warnings as well as delivering food to residents during a pandemic. All of which has been done as a selfless act for the betterment of the Ocean Shores community. Their team has answered the call of duty and needs of the City of Ocean Shores in countless ways and for that we are grateful.

Upcoming Board and Committee Meetings:
Fresh Waterways Advisory Board – March 7, 2022 at 2:00 p.m.
Planning Commission – March 8, 2022 at 2:00 p.m.
Library Board of Trustees – March 9, 2022 at 10:00 a.m.
Parks Board – March 9, 2022 at 1:00 p.m.

The City Council gave unanimous consensus to appoint Brian Bachman to the Planning Commission and Craig Houston to the Parks Board.

Other Reports:
The Parks Board gave a presentation based on the boards activities such as updating the Parks and Recreation Comprehensive Plan, continued monitoring of the ocean shores parks conditions and needs, and setting priorities for upcoming parks projects. The Parks Board also discussed priorities that include the potential use of American Rescue Act Plan funding.

Ocean Shores Golf Course Inc gave an overall status report of the Ocean Shores Golf Course as it pertained to financials, memberships, and capital improvements which included the following information:

Lease Agreement:
Capital improvement lease started in 2005 until 2020.
Driving range irrigation amendment 2008.
Bridge amendment 2016.
All improvements listed in the 2005 lease have been completed.
The two amendments were for capital improvements financed by Ocean Shores GC Inc. in leu of rent.
All amendments have been reviewed by the State Auditor and have been accepted as written.
Current amendment goes until December 2025.
Lease payments will continue in May of this year after the rent credit on the 2016 bridge amendment has expired.

Golf Course Revenues:
Financial tax returns are presented to the city by June of each year.
The following is the (fiscal revenue totals) for the last 5 years including the fiscal year that will end March 31 2022.
2016-2017 509,534
2017-2018 509,655
2018-2019 570,271
2019-2020 551,447
2020-2021 665,078
2021-present 681,175
The jump in revenue for 2018-2019 was due to a rate increase along with terrific weather for most of that period.
There was a slight dip the next year because of weather.
After coming out of the pandemic closure in May 2020 we had another rate increase for daily play and annual memberships.
2020-2021 revenues increased largely because of the pandemic. Golf was one of the few things available for people to do for recreation. That along with the rate increase brought revenues up.
The present fiscal year shows an increase as well because of the growth in residents here in Ocean Shores and within North Beach as a whole.

Infrastructure Needs:
Mr. Zander stated the facilities have ongoing infrastructure needs and the golf course is no exception. The maintenance shop and cart storage building is one of the oldest city owned structures in Ocean Shores. This building along with the Lions Club and Interpretive Center buildings date back to the 60's. Mr. Zander had concerns about the integrity of the building and the electrical component as well.
Mr. Zander commented that if the city has a facilities long range plan already in place, he would like to see the golf course included in that plan.

Mayor’s Report:
City Chats will be held Wednesday, March 2, 2022 at 4:00 at the Ocean Shores Convention Center and will feature Finance Director, Angela Folkers and City Financial Advisor, David Trageser.
Ocean Shores and Grays Harbor County confirmed Covid-19 cases have seen a drastic decrease, everyone has been doing their part to get us to a turning point in this pandemic.
Our Public Safety has been busy as they continue to respond to calls throughout the City, from January 1, 2022 the Ocean Shores Police Department has responded to 1,462 calls and the Ocean Shores Fire Department has responded to 402 calls.
Human Resources is in the hiring process for the Police Administrative assistant, the Police Records Clerk and a Code Enforcement Officer. We will have a new Police Officer starting March 1, 2022 which will bring the Police Department to fully staffed. The EMT and Assistant Fire Chief positions both closed February 28, 2022. The Public Works Director position is still open until filled and we have been working on recruitment efforts with Express personnel. An applicant for Maintenance Worker II has been selected and will also start March 1, 2022. The City has successfully submitted its application for the safer grant that if awarded will afford the City 3 additional full-time firefighters.
Convention Center’s will have the Beachcombers Fun Fair March 5th through the 6th from 10:00 am to 5:00 pm on Saturday and 10:00 am to 4:00 pm on Sunday. March 11th through the 13th is the Clean & Free event which is not a public event but brings a lot of visitors to our City. March 18th through the 20th is the Razor Clam Festival, on Friday from 12:00 pm to 8:00 pm, Saturday 11:00 am to 8:00 pm and Sunday 11:00 am to 3:00 pm.
Resolution No. 819 Sole Source Purchase Upper Bearing Assembly:
The City Council unanimously voted to approve a Resolution for a sole source purchase through Lakeside Equipment Corporation for Upper Bearing Assembly for one of the Screw Pumps located at the Wastewater Treatment Plant (WWTP). The expenditure amount was for $18,651.74 which was not budgeted and will require a budget amendment to the Sewer Capital Replacement Fund 330.304.435.596.35.64.00.
The Wastewater Treatment Plant has 3 Screw Pump (Archimedes Pump) positions with 1 vacant and 2 in service which are normally on an alternating duty cycle. Pump #1 Gear Box and Screw Pump Bearing Assembly was replaced in 2019. Pump # 2 was overdue for Gear Box replacement and the Upper Bearing Assembly needed to be replaced.
The existing Screw Pump System was proprietary, and this purchase is factory direct to the original manufacturer Lakeside Equipment Corporation for a compatible OEM part unavailable from other sources. Sole source procurement is allowable under RCW 39.04.280 Competitive bidding requirements - Exemptions 1(a) Purchases that are clearly and legitimately limited to a single source of supply and OSMC 3.20.080 Purchasing guideline. Exemptions. B. Sole Source or Proprietary Procurements.

Residential Design Standards Discussion:
The City Council discussed the recommendations provided by the Planning Commission as it pertains to Residential Design Standards. The Council voted unanimously to schedule a Study Session which will include the City Council and the Planning Commission to further review collectively the recommendations.

Executive Session:
The City Council entered Executive Session under RCW 42.30.110(1)(i) to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency.
Once the Regular City Council Meeting reconvened the Council voted unanimously to take no action on the topic discussed in Executive Session.