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Public Records

The City Clerk will oversee compliance with the Public Records Act but may designate other City staff members who may process requests for public records. The City Clerk or his/her designees shall provide the fullest assistance to requesters, ensure that public records are protected from damage or disorganization, and prevent fulfilling public records requests from causing excessive interference with the essential functions of the City.


To submit a request under the Public Records Act (42.56 RCW), click the link below to be redirected to our online form.
City of Ocean Shores - Citizen Engagement
Scroll down to Public Records Request and click button "Create" to submit a public records request.

When making your request, please be as specific as possible so we can conduct a thorough and accurate search.

For more information, please review the City of Ocean Shores rules of procedure and ordinance regarding the public Records Act. The Public Records Act provides that a number of types of documents and/or parts of documents are exempt from public inspection and copying. See the below links for more information about exemptions.


Court records fall under GR 31, 31.1, and 22. They do not fall under the Public Records Act. If you are requesting Ocean Shores Municipal Court documents, please contact Ocean Shores Municipal Court with the request. Their contact information can be found at this link


The City may assess a charge for copies of public records as authorized by RCW 42.56.120  or other law as applicable.  The City's fee schedule is as follows:


Types of Copies Charge for Copies
Photocopies, printed copies of electronic records when requested, use of City equipment to make copies 15 cents per page

Scanned records, use of City equipment for scanning 10 cents per page
Records uploaded to email, or cloud-based data storage service, or other means of electronic delivery 5 cents per each 4 electronic files or attachments

Records transmitted in electronic format or for use of City equipment to send records electronically 10 cents per gigabyte

Digital media storage or devices Actual cost
Any container or envelope used to mail copies Actual cost
Postage or delivery charges Actual cost
Copy charges above may be combined to the extent more than one type of charge applies to responsive copies.
Customized service charge: When the request would require the use of IT expertise to prepare data compilations or when such customized access services are not used by the County for other business purposes Actual cost. The City must notify the requester that it will be doing a customized service and can require a 10 percent deposit.

Redaction Type Actual Time Redaction Time
Targeted Video Redaction with or without Targeted Audio Redaction 1 Minute per individual or object redacted 10 Minutes per individual or object redacted
Targeted Audio Redaction Alone 1 Minute 5 Minutes
Targeted Blackout of Screen,Targeted Screen Blur with or without Audio Removal 1 Minute 4.5 Minutes
Complete Screen Blur and Audio Removal Per Video 1 Minute

Redaction Method Estimated Cost Per Minute to Redact Minutes to Redact Per Minute of Raw Footage Estimated Cost of Redaction Per Minute of Raw Footage
Targeted Video Redaction with or without Targeted Audio Redaction $0.74 per individual or object redacted 10  per  individual or object redacted $7.40 per individual or object redacted
Targeted Audio Redaction Alone $0.74 5 $3.70

Targeted Blackout of Screen, Targeted Screen Blur with or without Audio Removal $0.74 4.5 $3.33

*If payment is not received by 10 business days of the fee notification by email or 15 business days by regular mail, the records request will be closed.

If you are unable to use our Citizen Engagement, you can still submit a request by using our Public Records Request form by email to, or via US mail to:
City of Ocean Shores
ATTN: City Clerk Department
PO Box 909
Ocean Shores, WA 98569

For additional information Contact

Sandy Madison, Public Records Officer, CPRO
Tel: 360.940.7634
Regular business hours are: Monday through Friday, 8:00 AM to 3:00 PM, excluding legal holidays.