Public Records

The City Clerk will oversee compliance with the Public Records Act but may designate other City staff members who may process requests for public records. The City Clerk or his/her designees shall provide the fullest assistance to requesters, ensure that public records are protected from damage or disorganization, and prevent fulfilling public records requests from causing excessive interference with the essential functions of the City.

PUBLIC RECORDS ACT REQUEST

If you are requesting public records under the PRA (42.56 RCW), you may submit a request through the

City of Ocean Shores - Citizen Engagement

Scroll down to Public Records Request and click button "Create" to submit a public records request.

When making your request, please be as specific as possible so we can conduct a thorough and accurate search.

ADDITIONAL INFORMAITON

For more information, please review the City of Ocean Shores rules of procedure and ordinance regarding the public Records Act. The Public Records Act provides that a number of types of documents and/or parts of documents are exempt from public inspection and copying. See the below links for more information about exemptions.

Public Disclosure Exemptions

Other Exemptions

COURT RECORDS

Court records fall under GR 31, 31.1, and 22. They do not fall under the PRA.

If you are requesting Ocean Shores Municipal Court documents, please contact Ocean Shores Municipal Court with the request. Their contact information can be found here.

FEE SCHEDULE

Types of Copies	Charge for Copies
Photocopies, printed copies of electronic records when requested, use of City equipment to make copies	15 cents per page
Scanned records, use of City equipment for scanning	10 cents per page
Records uploaded to email, or cloud-based data storage service, or other means of electronic delivery	5 cents per each 4 electronic files or attachments
Records transmitted in electronic format or for use of City equipment to send records electronically	10 cents per gigabyte
Digital media storage or devices	Actual cost
Any container or envelope used to mail copies	Actual cost
Postage or delivery charges	Actual cost
Copy charges above may be combined to the extent more than one type of charge applies to responsive copies.
Customized service charge: When the request would require the use of IT expertise to prepare data compilations or when such customized access services are not used by the County for other business purposes	Actual cost. The City must notify the requester that it will be doing a customized service and can require a 10 percent deposit.

*If payment is not received by 10 business days of the fee notification by email or 15 business days by regular mail, the records request will be closed.

If you are unable to use our Citizen Engagement, you can still submit a request by using our Public Records Request form by email to publicrecords@osgov.com, or via US mail to:
City of Ocean Shores
ATTN: City Clerk Department
PO Box 909
Ocean Shores, WA 98569

For additional information Contact
Sandy Madison, City Clerk Assistant/Public Records
Tel: 360.940.7634
Email: publicrecords@osgov.com
Regular business hours are: Monday through Friday, 7:00 AM to 3:00 PM, excluding legal holidays.